Importing KS4 APS for KS5 Progress Measures (Current Y12 2020/21)

Information correct as at 21st September 2020

This guide applies to Year 12 in the 2020/21 academic year.


 If you need to import KS4 APS for current Year 13 in the 2020/21 academic year or older cohorts, please refer to this article instead:



DfE Calculations

The DfE’s 16 to 18 Accountability Guide includes detailed information on this topic on pages 70 - 72: 


Importing KS4 APS: Understanding What’s Required

In 4Matrix, the KS4 APS figure reported in Year 11 series (and any other GCSE series) is based on and designed for KS4 Performance Indicators. It is not necessarily the same figure that will be used when setting the KS4 APS as the baseline for KS5 progress measures, not least because 2 separate figures are required, but because of the way the APS figures are calculated for this purpose.


Caveats in obtaining the APS figures from 4Matrix

It is possible to use the KS4 APS figures reported in the 4Matrix Results Overview tool. These figures remain provisional until the information is officially published through Key to Success/GIAP or Tables Checking.

Please be aware of the following information which affects early entries:

1.       4Matrix will use the qualification status setting for the active year i.e. for 2019/20 Y11, the 2020 calculation engine is applied and all qualifications for this cohort are handled in accordance with 2020 qualification statuses as issued by the DfE. Therefore, changes may be temporarily required in the 4Matrix > Edit Qualifications tool to force early entry grades to count in qualifications which are no longer approved.

2.       4Matrix series will, by default, be based on First Entry and not Best Entry - the former is used for KS4 Performance Indicators and the latter is used for the two APS figures for KS5 Progress Measures. Therefore, changes will be temporarily required to the Edit Series > Calculations > Discounting settings.

4Matrix users can still proceed and generate a GCSE Only APS and ALL APS score with the caveat that these figures are provisional until the information is officially published through Key to Success/GIAP or Tables Checking.


Steps to obtain the APS from 4Matrix

Please only use this guide if your cohort does not have early entries. If your cohort has early entries, please contact 4Matrix for further guidance unless you are confident in applying the early entries logic as explained in the section above.



1.       Open a Year 11 Actual Results series for the relevant cohort or create a new one

2.       Open the Results Overview tool

3.       Click on Show (top right of grid) and select Point Scores - a column for APS will appear in the main grid in 9-1 format

4.       Select More Columns and then select and drag the UPN column into the table.

5.       Go to File > Export to Excel and save as KS4 ALL APS



Note: Skip this part if your school does not offer BTECs or other GCSE equivalents


1.       Duplicate your Y11 Actual Results Series:

2.       Go to Admin > Edit Series

3.       Highlight the Year 11 Actual Results series

4.       Click on Action and Duplicate

5.       For the series name enter, Year 11 Actual Results – GCSE only

6.       Select Admin > Edit Subjects

7.       In the bottom left, change into/open your duplicated results series

8.       Select each non-GCSE subject in the list on the left and select Delete in the top right. This will only remove the subject and grades from the active series.  A message will appear stating that the results from only the current series will be deleted.

9.       Open the Results Overview tool

10.   Click on Show (top right) > Point Scores. A column for APS will be shown in the main grid in a 9-1 format. This score will be based on GCSEs only as we have removed all non-GCSE grades from the series.

11.   Select More Columns and then select and drag the UPN column into the table.

12.   Go to File > Export to Excel and save as KS4 APS GCSE



Once you have both exports, you can create a master spreadsheet so that it includes Forename, Surname, Gender, UPN and then your 2 columns for KS4 ALL APS and KS4 GCSE ONLY APS next to each other.

If you did not work through Part 3 (above) because you only offer GCSE qualifications, this can be imported as the only KS4 APS value.

The spreadsheet can then be imported via the Admin > Spreadsheet > Pupils/Results route. Make sure you choose to add it to the Y11 series (NOT Y12 – as you are importing all students for the cohort, not just those that have continued into key stage 5).

In Step 3, Map Data, set the Column Type for the APS columns to Markbook Result and type KS4 into the search box . Two options will become available: KS4 APS and KS4 APS GCSE. Select the correct option for each column and continue the import.


External students joining Year 12

You will need to calculate the KS4 APS figures manually for any external students joining Year 12. This could be done by referencing exam results certificates or an export from your MIS into Excel, replacing grades with points values where necessary.


Working with Value Added for this cohort

The KS5 Value Added tool in 4Matrix is based on data from the DfE’s Ready Reckoner. The latest VA coefficients in 4Matrix are the validated 2019 versions, published by the DFE in February 2020.

While it is not possible to predict or accurately calculate your Value Added score in advance, our VA tools can be used to explore and fully understand the parameters governing Value Added, and to model the effect of future changes, provided schools remain aware of the caveats.

When working with Year 12 in the 2020/21 academic year, some 4Matrix users may find that they have estimates in the Value Added tool flagged with a yellow warning triangle. This means that the prior attainment (KS4 APS) falls outside the 2019 Ready Reckoner estimation model and therefore the highest (or lowest) estimate available is applied.

The Value Added estimates will not change until there is a new set of national data from actual results. The DfE have stated that there will be no national data for the 2020 results. This means that the 2019 estimates will continue to be used for current cohorts in 4Matrix until further notice.


Article revised: 21/09/2020